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商务信函的书写规则(4)

所属:BEC商务英语 阅读:2961 次 评论:0 条 [我要评论]  [+我要收藏]

小编摘要:熟悉商务信函的书写规则,规范商务信函写作。

写信的原则(Writing Principles)已从原来的3(Conciseness, Clearness, Courtesy)发展到目前的7个"C":Completeness, Clearness, Concreteness, Conciseness, Correctness, Courtesy, Consideration。本系列文章从这7个"C",为您讲解商务信函的书写规则。

原则四:简明(Conciseness)

(1)避免空洞的填充词汇

商务信函写作中,多用一些限定词似乎起到了精确意思的效果,实则常常是些空洞无意义的填充词汇,无实际意义的填充词汇要避免使用,比如kind of, sort of, type of, really, basically, definitely, actually, generally等。

例:Any particular type of dessert is fine with me. ---> Any dessert is fine with me.

(2)尽量用单字词汇,而不是词组

例:in close proximity ---> near

       despite the fact that ---> although

       outside the realm of possibility ---> impossible

       at this point in time ---> now

       Following the presentation of his speech… ---> After his speech…

(3)只在必要情况下使用"It is"和"There is"句式

例:It is the governor who signs or vetoes bills. ---> The governor signs or vetoes bills.

       There are two volunteers who will help us. They are Mike and Sharon. ---> The two volunteers are Mike and Sharon.

(4)尽量用主动词汇而不是被动词汇

例:The report was approved by the manager. ---> The manager approved the report.

(5)尽量使用动词而不是名词

例:Sam did research on the issue last year. ---> Sam researched the issue last year.

       You must perform an assessment of the policy. ---> You must assess the policy.

(6)使用主动语态而不是被动语态

例:Jones is opposed to the procedure. ---> Jones opposes the procedure.
       We are in agreement. ---> We agree.

(7)避免冗长的表达

例:We wish to acknowledge receipt of your letter... ---> We appreciate your letter...

       Please feel free to call us. ---> Please call us.

(8)避免重复

例:Please send your findings and conclusions by Friday. ---> Please send your findings by Friday.

       The supervisor must approve the revised changes. ---> The supervisor must approve the revisions.

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2011-08-18 09:39 编辑:jeannn
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